BPA Order Processing

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Upon receipt of coordinated and funded procurement packages, the DIESCON 3 Ordering Authority will initiate action with the contractor(s) to place the BPA order. The DIESCON 3 COR will collaborate with the DIESCON 3 Program Managers, and the Contracting Officer on all matters relating to the issuance of a BPA order in response to the requirement.

• For BPA schedule awards, the Contracting Officer will 1) review the Government’s best value documentation; 2) ensure that the requirements of FAR Part 8.404 have been met and documented; and, 3) place the order with the selected BPA Holder.
• For logical follow-on awards, the Contracting Officer will 1) review the Government’s best value rationale for continuity of service, 2) ensure that the requirement and rationale are in accordance with the provision of FAR Part 8.404 and GSA policy, and 3) place the order with the designated BPA Holder.
• For those requirements that involve a request for quotation:
  • The Contracting Officer will review the Government’s requirement and recommended sources, confirm that the competitive action is within the scope of the DIESCON 3 BPAs, and ensure that evaluation factors for best value include past performance and cost criteria pursuant to specific requirements.
  • The Contracting Officer will forward a request for quotation to the DIESCON 3 BPA Holders requesting a technical proposal and price quote for the required effort.
  • The Contractors will present the technical solution and price quote within 5 calendar days after receipt of the request for quotation, unless directed otherwise by the Contracting Officer. Depending on the complexity of the requirement and statement of work, the Ordering Authority will specify whether the Contractors’ presentations will be oral or written pursuant to the specific BPA Order.
  • The Contracting Officer will schedule the Contractors’ Oral Presentations or forward the written offers, and any appropriate instructions, to the DIESCON 3 COR for the Government’s evaluation.
  • The COR and DIESCON 3 Program Manager will facilitate the Project Manager’s assessment of the offer and provide recommendations to the CO within 5 days after receipt of the offer, unless the requirement and contractors’ proposals provide for a shorter or longer time-frame.
  • The DIESCON 3 COR will prepare a Memorandum for the appropriate BPA File that forwards the Government’s best value assessment of the Offerors’ proposals. The COR will forward the Government’s recommendations to the Contracting Officer within 2 days after receipt of the Project Manager’s recommendations.
  • Upon receipt of the Government’s recommendations, the Contracting Officer will—
    • Issue the BPA order if the Government and selected Contractor are in accord on the SOW and Proposal
    • Obtain clarifications from, or hold discussions with, the Contractors to resolve any technical or cost issues pursuant to the Government’s recommendations.
  • The Contracting Officer will notify the unsuccessful Offerors as to why they did not receive the order. This action is to facilitate open communications with the BPA Holders.

This page was last updated 21 January 2010.